The record layouts for the fixed file format design of the lockbox processor must be given to the banks that receive lockbox payments so that they can send information to you in a format that the system can read. This pdf depicts various steps for lockbox process configuration. Select the pdf form checkbox to print the check lot in the cash journal in pdf for mat. Bai2 format for lockbox erp financials community wiki. Hence if you are not comfortable with bank file format either you can approach them to modify it depending on your requirement else abap can help in writing a preprocessing program and make file fit with sap standard format.
The lockbox files must be formatted per the bai standard format. Otherwise scn offers very good documentation on lockbox functionality with each phase of documents posting from sales, lockbox posting to finally ebs postings. A wider knowledge about the file structure you are uploading to your sap erp allows you to avoid many problems those looks like to be application issues. This is not the bai2 layout that the rest of the world considers the bai2 format. When ever a sales is made party will credit payment to this lock box account in terms of certain invoice in house bank so in. Maintain display format fari menufari ar interface. Configuring financial accounting in sap erp amazon s3.
The bank must transmit the file with the destination, origin and lockbox identifiers in the exact format as they have been created in sap lockbox configuration. Mar 11, 2015 when using lockbox and electronic bank statement it is important to set up the posting rules in sap correctly to avoid incorrect postings. The following sap training tutorials guides you how to define lockboxes accounts at house banks in sap step by step. Then the bank sends the data to you electronically for you to import and apply in sap ar. Define lockbox posting data in sap sap training tutorials. Support bank lockbox bai2 file processing increase bai2. Each bank has its own standard bai and bai2, hence configuration and testing needs. For the file layout that sap calls bai2, follow the layout in the following table. Use test lockbox generation programs rfeblbt2 to generate ba12 format and rfeblbt3 for idoc format. The following are definitions of the bai standard lockbox record structures and file structures. Our support team provides support on lockbox files provided by a banks.
Lockbox configuration in sap pdf the united states, unlike much of the world, still relies heavily on paper checks for payments. Aug 31, 2015 docker beginner tutorial 1 what is docker step by step docker introduction docker basics duration. The lockbox file contains the remittance information the customers have sent to the bank, for example amount and number by invoice. Feb 25, 20 the purpose of this page is to clarify the understanding of the bai2 format for lockbox, such as characters and segments of the file. For more information on the lockbox file format, please see format description for lockbox batches. There are eight different record types used in the bai f ormat. This document is applicable only for file processed using bai2 format.
Sap customizing implementation guide financial accounting. Sep 23, 20 unique key for each lockbox file is its header record i. Sap requires the file to be formatted in what it calls the bai2 format. Then the bank sends the data to you electronically for you to import and apply in sapar. Define lockboxes for house banks in sap sap training tutorials. Transmission formats specify how data in your lockbox bank file is organized so it can be successfully imported into the receivables interface tables. How is the lockbox file different from the electronic bank statement file. Jul 23, 2009 lockbox is an account in the house bank which handles the receipt and processing of incoming payments in sap. Here you can see all sap transaction codes and the called reports including a short header description.
It was introduced by the bank administration institute, based in the us, to facilitate previous day reporting of account balance information to clients and their agents, for activities that have occurred on a clients accounts. While most corporates are using the mt940 format, other bank statement formats are of course available and being used. Locate the payment document as well as the invoice document that the. Lockbox number batch number check count invoice count total dollar amount of checks in the batch total amounts for invoices in the batch, and. In order to process these payments quickly, banks offer lockbox services where customers can send their payments directly to the bank lockbox. Many modern erp systems have a lockbox module that supports auto processing of bai2 lockbox files. Once a lockbox file is processed in sap system through tcode flb2 program rfeblb00, it is not always necessary that all the checks have successfully posted.
Bank of america lockbox job aid page 1 of 10 job aid common scenarios for the bank of america lockbox each business day cru should confirm that the bank of america lockbox file loaded successfully to sap and to ensure that incoming payments have been cleared. Peoplesoft has written the lockbox sqr process ar25001 for you, but it works only if the incoming file follows its design layout. May 06, 2019 lockbox configuration in sap pdf the united states, unlike much of the world, still relies heavily on paper checks for payments. Figure xx given below depicts what are control parameters you are going to maintain in this configuration step as shown in figure above, sap comes with pre delivered lockbox procedure lockbox and input format bai and bai2. The files adhere to one of two standard banking industry transmission formats. Having worked with a number of customers needing this file we decided to release it to the community. Configuring lockbox for cash application in sap fico slide blue. Docker beginner tutorial 1 what is docker step by step docker introduction docker basics duration. Lockbox file comes in bai2 file format create a lockbox file in bai2 format for testing purpose test end to end lockbox process in sap configured and developed by you. The language is such businessoriented and the illustrations are selfexplanatory to compliment beautifully the subjects in discussed.
Viewing the lockbox summary report 1 viewing the lockbox summary report overview this section covers the format and the contents of the printed lockbox summary report. All sap transaction codes with report and description from f to h. Typical automation results are 60 to 75% straight through processing. Configuring lockbox for cash application in sap fico. The format and contents of this book provide me the in depth knowledge about how sap handles to ebs and lockbox operations. If you create your own lockbox files using the format below, be aware that a single wrong number can post a transaction to the wrong owner, or for the wrong amount. Jul 19, 20 currently, only lockbox procedure is supported by sap and at the same time sap understands only bai and bai2 format. Apr 20, 2019 lockbox banking is a service provided by banks to companies for the receipt of payment from customers. You can define lockboxes in sap by using one of the following navigation methods. Each business day cru should confirm that the bank of america lockbox file loaded. Lockbox is a process provided by a bank where the customer remits his payment to a po box at your bank, the bank deposits the check in your account and enters the remittance data from the customer.
Exporting cash reports in csv, csv consolidated, bai2, mt940. The purpose of this page is to clarify the understanding of the bai2 format for lockbox, such as characters and segments of the file. Lockbox processing configuration in sap sap materials. Automation step by step raghav pal recommended for you. The main lockbox program will debit the bank clearing account for accounts receivables and post a credit entry to the bank clearing account for incoming checks lockbox. Lockbox configuration enables as a reference for customer master accounts and customers know where to send there payments. Bai2, also called the bank administration institute version 2, is the upgraded version of the bai file format. A company can create accounts called lockbox at its bank or banks that act as payment collection accounts for customer payments. Dec 15, 2017 12152017 lockbox configuration sap blogs 324 bai2 is advised as because it has greater probability of producing automatic matches in the processing and because it allows one to record deduction information and create proper residual postings. Sap transaction code flbp post lockbox data sap tcodes the best online sap transaction code analytics. Sep 26, 2017 were giving away the bai2 bank format for dynamics gps electronic reconcile module. Field name dh004 the lockbox number only needs to change if you are testing a transmission from a new lockbox, or if the transmission contains information from several lockboxes, you must be sure to change the lockbox number in the appropriate understanding sap lockbox 042812. Free download bai2 statement format for dynamics gp. The bai format was developed and previously maintained by the bank.
With the advent of cheque truncation, it has become common to capture images of the checks and associated documentation payment coupons, for example into a digital format for use in computer systems i. Supports multiple sites and erp systems including sap, oracle, peoplesoft, baan. Lockbox banking is a service provided by banks to companies for the receipt of payment from customers. With the correct bank import format, you can take one step closer to automatic reconciliations. Each lockbox must have its own unique destination and origin combination, and also must be defined for a single company code in configuration. Under the service, the payments made by customers are directed to a special post office box. To view the lockbox summary report, you can either print a paper copy of the report contents or view an onscreen version of the report. This page is intended to explain the basic characteristics of lockbox. Unprocessed sap did not recognize the customer invoice number in the bank. Unique key for each lockbox file is its header record i. Aug 24, 2016 the idea of creating the document came to me from my difficulty in creatingfinding a bai format file for testing lockbox setting.
Standards for banks, which supported reporting only for lockbox services. You should only use swift mt940 in cases where it is not possible to use the multicash format. Many modern erp systems are capable of auto posting bai2 files into their lockbox functionality. Concept of lockbox erp financials community wiki sap. Many modern erp systems are capable of auto posting cash from a bai2 file using their lockbox functionality. The bank scans the checks and sends the check information in batches to the payee as a data file. The server translates the message using as standard edi interface into an idoc intermediary documents and sends it to the sap server. The idea of creating the document came to me from my difficulty in creatingfinding a bai format file for testing lockbox setting. Sap ag cash management trcm electronic bank statement formats april 2001 supply files in mt940 format which is compatible with sap s swift mt940 format recommendation. This service is mainly provided by banks in the united states. Jan 14, 2015 bai2 format specification corporates are using a variety of bank statement formats to receive information from their banks about the activity happening on a given account. That level of payment information allows easy reconciliation and clearing of open items in sap accounts receivable. The structure that the bank uses is usually one of two. Sap fico reverse clearing document foreign currency valuation.
Then bank collects the data and sends either through edi 820 and 823 formats to r3 users edi server standard process. Exporting cash balances and transactions reports in csv, csv consolidated, bai2, mt940, and x12 820 formats introduction page 8 export formats bai2, csv, csv consolidated, mt940, x12 820 the format you select depends on the application into which you intend to import the file. Transmission formats use the transmission formats window to define the transmission formats that autolockbox uses when importing data into receivables. There are pros can cons when it comes to lockbox banking. Execute the following transactions to test the lockbox configuration flb2 main lockbox program that uploads the lockbox file data. The following sap training tutorials guides you how to define lockbox posting data in sap step by step. Lockbox configuration in sap update customer master data in sap for lockbox payments understand lockbox file format. Setting up lockbox processing starts with getting a correctly formatted file. Bai2 format for lockbox erp financials community wiki sap.
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